Current Events

Your tax dollars at work… in for-profit hands

Several of my non-profit clients are organizations that until recently have had contracts with the BC Government to deliver employment training services. In March this year, the government announced the creation of the “Employment Program of British Columbia” and requested proposals in 73 areas for proponents to offer this program.

My understanding is the Employment Program is an umbrella for a diverse range of employability training activities targeting different client groups. As the organizations and companies in the sector scrambled to respond to this RFP, it became clear that there was going to be a new industry structure with the successful proponents actually contracting out components of the Employment Program to other organizations with specialist expertise, where the population and needs of the clients warranted these specialist programs.

I realize I’m coming late to the party when it comes to commenting on this industry change, but I have been getting increasingly concerned about this government move. Seeing the list of successful proponents has crystallized my concern.

First of all, the “super-agency” structure that is getting created by this Employment Program is wasteful. Previously, the government has hired public service employees to contract with organizations who deliver programs to meet distinct market needs. The public service employees administer the contracts and follow up to see that there is accountability on how the dollars are being spent. Now, the government will still have those  public sector employees on the payroll, but now they will be administering fewer but bigger contracts. The super-agencies will be ALSO hiring employees to administer contracts with organizations who deliver programs to meet distinct market needs. Yes, some of the super-agencies will do their own delivery but the nature of employment training is that there are always going to be needs for specialized training settings or structures, and it’s not efficient for the super-agencies to try to address all those needs under one roof. So the front-end organizations are still there, delivering their programs… and now there are super-agencies who track accountability etc… but the government STILL has to track accountability via the super-agencies. There’s another layer of oversight being added, with no extra money to spread around. With all due respect to the fine men and women (mostly women, really) who are working hard at all levels of this structure and who more than deserve their paycheques… this is grossly unproductive. Instead of spending money on training resources, the government has just created a new expensive layer of oversight in these super-agencies who will babysit the organizations who will do exactly what they used to do, but with smaller budgets.

There’s another element to this change which bothers me, and that’s the appearance of for-profit businesses acting as super-agencies. It bothers me because the mandate and sole purpose of a for-profit business is to make a profit and that means that every available tax dollar will no longer be going to help the citizens of our province who need employment training. In order for a for-profit business to want to engage in this industry, there has to be a reasonable expectation that some of our tax dollars will end up in corporate pockets. They might be noble pockets who are good at their jobs, but I don’t pay taxes so that a company whose parent is a Big-10 accounting firm can deliver shareholder returns.

(Edit: 2:21pm Nov 17 – I just want to clear something up – I was writing this on the mistaken belief that one of the successful proponents (GT Hiring Solutions) was a subsidiary of Grant Thornton, but upon further investigation I have found this to be untrue. It’s a subsidiary of a different for-profit consulting firm, Chemistry Consulting Group, owned by very respectable and worthy individuals with a past employment relationship with Grant Thornton. I don’t know the details behind the name GT Hiring Solutions).

This escapade demonstrates why the Liberal government’s modus operandi of privatizing services to citizens is fundamentally and critically flawed. They may believe they’re creating jobs and reducing the size of the public service, but they’re really just handing off responsibility for effectively serving the citizens and guests of this province to a group of corporate bodies whose first and only priority is profit.

Damnit, I’m even madder than I was before. So much for blogging as catharsis.

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Keep Holding On

This afternoon I’m multi-tasking and working on agendas for strategic planning activities for two different non-profit organizations that support women (and ergo families) who are in crisis or rising above crisis. I am beginning to feel and see more deeply the challenges these organizations are facing this year, with conservative governments slashing grants and erecting ever-greater barriers to funding for services. As I was shaping the agenda for a morning of examining what visions can exist in this challenging environment, my Internet radio station played Avril Lavigne’s song “Keep Holding On.” Listening to the lyrics, I just felt like this is what I wanted to say to these non-profits:

You’re not alone
Together we stand
I’ll be by your side, you know I’ll take your hand
When it gets cold
And it feels like the end
There’s no place to go
You know I won’t give in
No I won’t give in

As a professional, as a woman, as a voter, as a businessperson, it kills me to see the ridiculous gauntlet that’s been thrown down for non-profit organizations to help vulnerable people among us. It’s like the government is made up of a bunch of over-privileged rich folk who have no feelings and no empathy. Non-profits are constantly told to “act more like businesses” but you know what? As a business-person, if my customers demanded ever-greater services, refused to pay on a reasonable time frame (3 months after the service isn’t reasonable), and kept changing their legal names… I’d pack it in. And then the moral duty of our society, to care for our weak and vulnerable, would be left high and dry because there’s no profit in serving them.

It just makes me SO angry. And it reinforces something I hope will become my motto: NEVER SAY DIE.

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DIY Strategic Planning tonight!

I’m very excited about tonight’s DIY Strategic Planning seminar, for several reasons:

1) I don’t have to compete with a hockey game for attention or attendees.

2) The new Directis Co-op student, Natasha, will be accompanying me.

3) We invented a new graphic metaphor for strategic planning. You may have seen my tweet about it today. It will be revealed tonight, and then I’ll post it on the blog tomorrow.

4) I’m looking forward to meeting some great new people and teaching some familiar faces about this crazy discipline called strategic planning, which I love.

If you can’t resist and you MUST attend, it’s at 6pm at the Victoria Executive Centre. Five seats remain. Email me quick-like to claim one, or just show up and pay (cash or cheque) at the door!

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Making Change Happen

Monday February 21, 2011 – Monday February 21, 2011

View Map | Register

Description:

“Be the change you wish to see in the world.” — Gandhi

How’s that working for you?

What is it that separates successful businesses from the ones who plod along in a rut? I think it’s an ability to make change happen to support growth or recover from a crisis. But as anyone who’s set a New Year’s Resolution to lose weight can tell you, making real, lasting change happen is an elusive talent. Even more so when the change effort has to be supported by a team: getting employees and co-workers to collaboratively change their actions and beliefs is a real challenge. But it’s not impossible.

During this two-hour workshop, you will:

  • Learn tools to motivate and direct change within an organization
  • Practice a method for holding conversations that will move people towards action
  • Hear about how a 20-person software company has grown from a “mom and pop” operation into a professional service provider working with clients across Canada, without sacrificing their entrepreneurial culture or values.

The tools are deceptively simple, and the stories are compelling. You’ll be able to apply these things directly in your own work and see immediate results in your ability to make change happen in your business.

Register

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Beware a bookkeeper who doesn’t file taxes

From the “I can’t believe she thought she could get away with it” file… a Victoria-area bookkeeper was convicted of income tax and GST evasion and forced to pay nearly $100K in fines.

My observation about bookkeepers is that you either have a really good one, in which case you treat him/her like gold and make sure you ALWAYS, ALWAYS write account names on receipts… or you spend years bouncing between bookkeepers, perpetually dissatisfied. I’ve heard both sets of stories, and I can’t believe the pain and agony that some people are put through by bookkeepers. I’ve seen some incredibly shoddy work done by people who seem like they should know better, and I’ve seen some bookkeepers who ought to wear halos because they really must be angelic.

One of the challenges, as my new office neighbor Mike from Vandru Bookkeeping tells me, is that the good bookkeepers know what they’re worth so they do just as much work as they want to, charge a very well-deserved premium, and don’t take new clients. Then there are the bookkeepers who can’t seem to deliver good service… they’re always open for new clients and willing to charge a little less to acquire new contracts. And as a small business person, it seems painful to pay so much for a bookkeeper especially when, if you have the right software and the right skills, it seems easy enough to do it yourself.

A few tips for those of you in the market for a bookkeeper:

  • Always ask your business friends for the names of people who have served them well.
  • Be willing to pay at the higher end of going rates (you’ll hear anywhere from $30 to $50, if my sources are up to date). You may save money on bookkeeper fees up front, but you’ll pay more in accountants’ fees if your bookkeeper has left something incomplete or done something wrong.
  • Always ask for references, not just from a bookkeeper’s clients but also from their clients’ accountants, who should be in good standing with either the CA or CGA associations.
  • Try not to change bookkeepers in the middle of a fiscal year… it does get confusing and things can get a little wacky in the transition.
  • Expect that a bookkeeper will use Quickbooks or Simply Accounting (not necessarily both) for small businesses. These are the most common accounting packages for small businesses, and using one of these provides some standardization of practices and processes.

As far as supervising/managing your bookkeeper, here are some things you should keep in mind:

  • Teach yourself enough about bookkeeping to spot problems. Do spot-audits on your books to make sure things are being entered consistently and correctly.
  • If the nature of an expense isn’t obvious from a receipt, write a note on the back of the receipt before handing it over; then insist your bookkeeper use the “memo” field in your bookkeeping software to record these notes. That will increase the usefulness of your financial records when you need to go back later and look at things.
  • ALWAYS retain the most up-to-date digital copy of your accounting file. Don’t let the bookkeeper control your data – if you have a breakdown in the relationship, it’ll be hell to get it back.
  • Get all your receipts and paperwork to the bookkeeper by the 5th of the month following. Insist on having month-end reports provided to you by the 20th day of the following month, if not sooner. You need to have very timely turn-around on monthly reports in a small business, because cash is usually tight and if you wait two or three months to see your financial snapshot, you could run into serious trouble.
  • Always review your bank reconciliation report personally, every month. You should also be getting a Profit & Loss Statement and Balance Sheet, at a minimum. Depending on the nature and size of your business, there are other reports you need to see on various frequencies (e.g. Statement of Cash Flows).
  • Don’t assume your bookkeeper will do cash flow FORECASTS for you – you should be doing them yourself. A bookkeeper who can help you understand how cash flow works and how to use financial information to make management decisions is SOLID GOLD – if you have one, please let me know so I can nominate him/her for sainthood.
  • If your bookkeeper gives you attitude about any of the above, look for a new bookkeeper. Bookkeeping is a profession, not a hobby, and if you’re dealing with somebody who thinks your books should be done at their convenience, not yours, then you’re getting taken for a ride.

Above all, make sure that whoever you’re dealing with is legit: they should have a business license at minimum. Any business professional worth their salt should have an HST number, and you can find out if their HST number is legit at the Canada Revenue Website GST/HST registry.

Any other tips from readers about how to build a good relationship with a good bookkeeper? It’s such a frequent concern… let’s build some wisdom!

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A surprisingly easy tech task

It’s not often that technology makes itself easier than expected.

There were six entries for the Visual Planning Retreat Contest, and I expected it to take me up to a week to figure out how to post the entries and permit voting on my website. But lo! With the assistance of a Pro membership in SurveyMonkey, I have created the voting form and embedded it into this website (it’s in stealth mode).

Now I’m stuck, though. Do I open voting 8 days early? What do you think?

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Directis – opening the house!

You’ve seen the pictures of the new office (what? you haven’t? how about this one)The Directis Den of Creativity and now it’s time to visit!

I’m having an OPEN HOUSE on November 10 from 1-4:30pm.

Come and see the expanded planning space, eat cupcakes and other organic treats, enter a contest and MORE!

Please RSVP so I can estimate how many cupcakes (and what kind) to order, and know what times people will be showing up. Feel free to bring a friend too!

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Gordo resigns – now what?

I was pretty surprised to hear on the radio today about Gordon Campbell resigning as premier. (Bear with me – I haven’t got cable and usually instead of listening to the news in the car, I get to talk about construction sites with a 3-year-old).

I am about 95% happy about this, because I think (and have always thought) that he is lacking in the personal integrity department. I have no specific reason or evidence of that, but on the two occasions when I’ve been in his presence I got that “feeling” that he wasn’t what he pretended to be.

Gordo’s leadership has been both good and bad for BC: good because his policies of fiscal restraint and business-friendliness have attracted investors to BC, but bad because his position seems to include treating everybody who is not a CEO or investor like something smelly on the bottom of his shoe. His government’s cuts to the non-profit sector have been downright unconscionable. Government should NOT be run as if it is a business, because it has a social mandate, not a profit mandate. It should be run as a fiscally responsible agency of the public good. It is for the public good when business/employers are made stronger, but it is not for the public good when the citizens are suffering unduly, which I believe they have been under the Liberal government.

The thing that sort of scares me is wondering what kind of government we will have next? Who will be premier next? I do think the Liberals have the legal right to call an election instead of waiting until 2013 but will they? Doubtful. That’s probably good. The LAST thing I want is to see the NDP win a majority in a reactionary “revenge election” that swings the votes back to the historical alternative. We did that in BC when we voted in the Liberals, and look what we got because of it.

It’s certainly a time of major upheaval for BC. People in the non-profit sector will be hoping that the new leader has a more humane approach. People in big business will be hoping the Liberals don’t lose their hard-line business-positive position.

I’m just hoping we get a premier who doesn’t make me crinkle my nose in disgust. Somebody who can speak to the public and actually inspire hope and trust instead of suspicion and dread. Isn’t it time?

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Video Interview! With Tara Gibson from Enterprising Moms Network

Tara stopped by this afternoon and we caught some of our chat on video. Watch the video to find out what I’m passionate about and why you should come to the Enterprising Moms Network presentation on November 17.

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Win a Visual Planning Retreat!!

Contest Now Closed!

[intlink id="1034" type="page"]Vote for the most deserving business[/intlink] by December 31!

What is this Contest about?

Would you like a day free from other responsibilities to work on your business, one-on-one with an experienced entrepreneur and business consultant? Would you like to explore a new way to define and understand your business model, which will help you see clearly how to improve your business and grow your profits? Would you like to spend a day creatively expanding your potential for success?

Now you can. For FREE.

I am giving away one free full-day Visual Planning Retreat in January or February 2011.

Come tackle your business questions with Susan Low!

Come tackle your business questions with Susan Low!

This package includes:

  • Full-day Visual Planning Retreat (value: $999)
  • Lunch on me, catered by AJ’s Organics as well as tasty snacks in morning and afternoon
  • A Visual Planning report showing your business model drawn out for you in full-colour graphic style, with your action plan and timeline charted out for 2011. (value: $500)
  • Two 45-minute task-oriented follow-up meetings in February and March 2011 to help you keep your action plan up-to-date  (value: $250)
  • One half-hour coaching meeting with Rosemary Smyth to address your personal time management and effectiveness development.

Normally this package costs over $1500 but I am giving it away for FREE to one deserving business owner.

How do you get this tasty tasty treat?

Tell the world why you deserve it. Write a 100-250 word description of why your business needs and deserves to receive this Visual Planning Retreat package. Submit this to me by November 30, 2010. You don’t have to divulge your deepest secrets or vulnerabilities – just focus on what you’re doing that is GOOD for the world.

Entries will be posted here on the Directis.ca website. Then, all entries will be read and voted on by the public (like your friends and family!) and the entry receiving the most votes in the online poll will be awarded the Visual Planning Retreat package.

The runner-up will receive a half-day Visual Planning Retreat (value: $499) and a half-hour coaching session with Rosemary Smyth.

How do I enter?

Alas, entries have closed for this year! There will be another contest next year, I promise. For now, you can go and [intlink id="1034" type="page"]vote for the most deserving business[/intlink] for the 2011 Visual Planning Retreat package.

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